Everything You Need. Nothing You Don't.

Add conditional fields that show or hide based on previous answers. Include photo capture, signature fields, date pickers, dropdown menus, and multi-select checkboxes. Assign forms to specific workers, groups, or job sites. Every submission is timestamped, GPS-tagged, and stored securely with a full audit trail. Allow client access to forms — clients can view submitted forms on their sites. Automatically send completed forms to the owner, client, or a specific email. Choose to send as an email summary or a PDF attachment. PDF export available on supported tiers.

Allow client access to forms — clients can view submitted forms on their sites. Automatically send completed forms to the owner, client, or a specific email. Choose to send as an email summary or a PDF attachment. PDF export available on supported tiers.

Take a photo or scan any existing paper form — safety checklists, inspection sheets, incident reports, permits — and AI automatically converts it into a fully functional digital form. Fields, checkboxes, dropdowns, and conditional logic are detected and recreated accurately. Review and tweak the result, then assign it to your crew. No more manually rebuilding forms from scratch. Available on Gold and Enterprise plans.

Add workers by sending email invites — they download the app, create an account, and are automatically linked to your company. Or workers can search for your company and send a join request that you approve from your dashboard. View each worker's profile, assigned forms, completed submissions, credentials, and work history. Assign Sub-Owners to help manage day-to-day operations without giving full owner access.

When a worker signs up, a guided setup walks them through creating their profile, adding emergency contacts, uploading certifications, and requesting to join your company. Owners can also require specific documents to be signed before a worker can clock in — safety policies, NDAs, site orientations, or anything else. Track signing progress across your crew from the dashboard. When a document is updated, workers are automatically prompted to re-sign the new version.

Add tickets and certifications to any worker's profile — name, issue date, expiry date, and optional photo of the document. Workers can also add their own credentials. The dashboard shows color-coded alerts: red for expired, amber for expiring this year, gray for valid. When a credential expires, both the worker and owner receive an automatic email notification on the day — so nobody gets caught off guard.

Stay in the loop with instant push notifications for form assignments, worker join requests, approval/rejection updates, credential expiry warnings, and session activity. Owners get notified when workers complete forms or clock in/out. Workers are alerted when new forms are assigned or their status changes. Email notifications run alongside push alerts for important events like credential expiry and worker approvals.

Every time a worker starts a session, the app automatically captures the current weather at their GPS location — temperature, wind speed, humidity, and conditions (clear, rain, snow, etc.). This data is attached to the session record and included in PDF reports. Useful for compliance documentation, incident investigation, and understanding working conditions on any given day.

Organize your crew into color-coded groups — by trade, crew, shift, or project. Assign forms and job sites to entire groups at once instead of individually. Groups make it easy to manage large teams: assign a "Daily Safety Checklist" to the Roofing group and every roofer gets it automatically. Workers can belong to multiple groups, and group assignments update in real-time.

Send announcements to your entire crew or specific worker groups with one tap. Workers can reply privately back to the owner — but cannot see each other's replies. This keeps communication organized: send a message like "Safety meeting tomorrow at 7am" to All Workers, and each worker's response comes directly to you. Owners can toggle private reply mode on or off per message. No worker-to-worker chat — just clean, direct communication.

The web portal gives owners and sub-owners a powerful dashboard to manage their team from any browser. Access worker profiles, customize and build forms, review submissions, track credentials, and manage all features in one place — without needing the mobile app. Designed to make day-to-day management faster and easier with a full-screen, desktop-friendly experience.

Your data is protected with industry-standard encryption in transit and at rest. Sign in with email/password, Google, or Apple. Enable two-factor authentication for extra security. Trusted device management lets you control which devices can access your account. All data is backed up regularly to secure cloud storage. GOpher Forms never shares your data with third parties.

Support a multilingual workforce by translating forms and broadcast messages into the languages your crew actually speaks. Form labels and answers are automatically translated, and broadcast messages arrive in each worker's preferred language — reducing confusion and improving safety compliance. Owners manage translations from the dashboard — no need to rebuild forms for each language. Available as a paid add-on for Silver and Gold plans, and included free with Enterprise.